A few strong instincts and a few plain rules suffice us.’ ~Ralph Waldo Emerson

Life can be ridiculously complicated, if you let it. I suggest we simplify.

Thich Nhat Hanh’s quote, which I’ve stolen as this site’s subtitle, is the shortest guide to life you’ll ever need:

“Smile, breath, and go slowly.”

If you live your life by those five words, you’ll do pretty well. For those who need a little more guidance, I’ve distilled the lessons I’ve learned (so far) into a few guidelines, or reminders, really.

And as always, these rules are meant to be broken. Life wouldn’t be any fun if they weren’t.

The brief guide

less TV, more reading
less shopping, more outdoors
less clutter, more space
less rush, more slowness
less consuming, more creating
less junk, more real food
less busywork, more impact
less driving, more walking
less noise, more solitude
less focus on the future, more on the present
less work, more play
less worry, more smiles
breathe

About the author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, a Top 100 blog with 130,000 subscribers

‘It is preoccupation with possession, more than anything else, that prevents men from living freely and nobly.’ ~Bertrand Russell

I know there are many of you who want to declutter, or who have already gotten started … but you hit a roadblock.

And it’s a big one: you don’t want to be wasteful. Your gut tells you that getting rid of perfectly good things — things that cost a pretty penny to get in the first place — is wasteful as hell.

I recently received this letter from Marissa, a brilliant reader:

“I am currently going through my possessions for the umpteenth time to have/own less. My issue I am having now, is that when I donate/throw away items I don’t “need” I feel like I am wasting money. At one point in time I used my hard earned money to buy this item and now I just want to get rid of it. Though this does help in my future shopping habits so I don’t buy anything on a whim or just because I want to have it, I feel like I am throwing away money into the trash/donation bins.”

This is such a common question that I thought I’d address it here — if you’re holding onto stuff because you feel it would be a waste of good money if you got rid of it, here is the answer you are looking for:

I hereby release you of your burden.

You are free. You bought these items with hard-earned money, and you don’t want that money to go to waste, so you’ve been holding onto them. It’s a burden that keeps you from freeing yourself of these unneeded possessions — it forces to you keep the space they occupy, to maintain these possessions, to constantly see them every day even if you don’t want them, to walk around them or trip over them or live in a cramped, cluttered space. This is a burden, paying penance for your initial wasted expenditure of cash.

But: the waste was when you bought it, not when you get rid of it. You bought something you didn’t really need — and the real waste would be to ignore this and not learn from it.

So here’s how to make sure that by decluttering possessions you don’t need, it’s not a waste:

1. Learn your lesson.

This might sound condescending, but it’s not meant to be — if we don’t realize our mistakes, we can’t learn and avoid them in the future. So realize: you shouldn’t have bought the items in the first place. Avoid doing this in the future, by buying as little as you possibly can. Stop being a consumer, and start living.

2. Realize that keeping the items is wasteful.

If you keep stuff you don’t need, it costs you money — you pay for the space to store it (lots of possessions means bigger homes or storage containers), you pay to maintain it, it costs you time (and therefore money) to keep it and go around it, you have to fix things when they break, you have to sort through things to find things, you spend time moving things around, and so on. Getting rid of this unnecessary stuff frees you of this waste.

3. Find someone who will use it.

It’s a waste to keep something when you’re not using it (a good reason car-sharing is a much better use of cars than private ownership, btw). So find a friend or family member who needs it, or give it to Goodwill or some other such charity, or donate it to a library that will let many others use it. Consider starting a neighborhood tool library, or a book-sharing spot in your community. When someone else uses your items, it’s not a waste.

4. Test the waters.

If you’re unsure of whether you’ll need something later, put it to a test: have you used it in the last six months? If not, you probably don’t need it (unless it’s seasonal — then ask if you needed it in the last year). If you’re still unsure, box it up with today’s date, and check on it in six months — if you never needed to open the box, you didn’t need it.

5. Don’t let your possessions own you.

 If you hold on to possessions because you feel it would be wasteful to get rid of them, they are controlling you. They are dictating your life, rather than you creating the life you want, living how you want to live. Let go of possessions and be free — living otherwise would be the true waste.

6. Make better use of your time and space.

Once you’re freed of this clutter, don’t waste your freed time on acquiring more stuff. Spend your time on incredible experiences, not on possessions. In the end, get a smaller house, now that you need to store less stuff, and help save the earth while you’re at it (a smaller home, along with ditching your car and becoming vegan, is one of the most important things you can do to reduce your carbon emissions).

Don’t water your weeds.’ ~Harvey MacKay

About the Author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, a Top 100 blog with 130,000 subscribers — one of the top productivity and simplicity blogs on the Internet. It was recently named one of the Top 25 blogs by TIME magazine.

I’ve written a lot about habits — it’s in the title, after all — and after all these years, and after all the questions that people have asked about forming habits, there’s one thing that seems more important than anything else.

It’s simply this: enjoy the habit.

That might seem obvious to some of you, but you’d be surprised how many people try to force themselves to do things they don’t enjoy. They try to instill “discipline” because they think it’ll make them a better person or give them a better life, but what kind of life is it if you force yourself to do things you hate all the time?

And here’s the thing: if you try to make a habit of something you don’t like doing, you’re almost sure to fail. I know, because I’ve tried it many times. If I find myself saying, “I hate this, but I can do it!” then it’s an uphill battle, and one I almost always lose. Because after a week or two of doing this, you’ll lose enthusiasm. You’ll run out of the incredible energy required to form a new habit, and then miss the habit one day, and another day, and soon it’s over.

But look at the opposite scenario — you do something you love doing. Well, how hard is it to motivate yourself to do this? You look forward to it. You are excited about it. When you actually do the habit, you’re happy, and your overall experience is positive. That’s a habit that is much more likely to stick.

I’ve done dozens of experiments in creating habits in my own life, and I’ve helped hundreds if not thousands of others form habits, and it’s a common theme — when the person doesn’t enjoy the new habit, it fails, and when they do, it has a high degree of success.

Sure, there are other factors — how consistent you are, whether you have a trigger that’s already anchored into your regular routine, whether you have social accountability, etc. But the most important factor, by far, is loving the habit.

The things we don’t like

I’ll acknowledge there are times we have to do things we don’t like. That’s a necessary part of life. But why choose such a thing to become a daily habit? If that’s what you’re doing, you should take a long hard look at whether it’s really necessary, and if so, whether you can possibly make changes to your life so that you don’t need to do this activity on such a regular basis. I’ve done this many times, and though the change in my life is sometimes time-consuming, the result is always worth it.

But what about kicking bad habits? Isn’t that hard and unenjoyable? Sure, of course. I kicked the smoking habit (almost 5 years ago), and it was difficult. Agonizing. Fortunately, I figured out that I had to put enjoyable habits in place of the smoking, and I actually looked forward to them — things like running to relieve stress, eating healthy foods, writing, stuff like that. I love those activities, and it made the whole process much easier.

How to love the habit

This how-to section will seem too obvious to some, but it seems necessary to me. How do you go about enjoying the habit? Two ways:

1. Choose a habit you already love.

 This is the easy way. If you love reading, or drinking tea, or journaling, or taking walks in the park, choose something like that. Want to get active? Choose a sport you love playing, or an outdoor activity that gives you joy. Want to be more productive? Choose a work activity you love doing as your first task each day.

Or:

2. Focus on the enjoyable aspects.

 If you don’t already love the habit, learn to love it. Not by reprogramming your mind to love something you hate, but by finding things about the habit you do enjoy. For example, when I started running, it was hard. I was a recent smoker, so my lungs were crap, and my legs were weak, and I’d get tired fast. But there were things I enjoyed too — getting outside, the fresh air, moving and feeling my heart beating, the beauty of nature, the good feeling after I was done. So I focused on these things, and it worked. And then eventually the running got easier and I loved everything about the activity. This kind of thing can be done with almost anything — look hard for the good aspects, the things you enjoy. If you can’t find anything, you’ve chosen the wrong habit.

In the end, discipline doesn’t work. You can’t use discipline to form a habit you hate, because what exactly do you do when you don’t feel motivated to do the habit? You find something about it to get you going, and that’s thinking about something enjoyable — the enjoyable end result, for example, or an enjoyable reward, or how good you’ll feel telling others you did it. There are many ways to motivate yourself with something enjoyable, but no ways to use the nebulous concept of “discipline” to do something you hate.

Love the habit, and it will stick around longer.

About the Author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, a Top 100 blog with 130,000 subscribers — one of the top productivity and simplicity blogs on the Internet. It was recently named one of the Top 25 blogs by TIME magazine.

“With the past, I have nothing to do; nor with the future. I live now.” ~Ralph Waldo Emerson

The idea of having concrete, achievable goals seem to be deeply ingrained in our culture. I know I lived with goals for many years, and in fact a big part of my writings here on Zen Habits are about how to set and achieve goals.

These days, however, I live without goals, for the most part. It’s absolutely liberating, and contrary to what you might have been taught, it absolutely doesn’t mean you stop achieving things.

It means you stop letting yourself be limited by goals.

Consider this common belief: “You’ll never get anywhere unless you know where you’re going.” This seems so common sensical, and yet it’s obviously not true if you stop to think about it. Conduct a simple experiment: go outside and walk in a random direction, and feel free to change directions randomly. After 20 minutes, an hour … you’ll be somewhere! It’s just that you didn’t know you were going to end up there.

And there’s the rub: you have to open your mind to going places you never expected to go. If you live without goals, you’ll explore new territory. You’ll learn some unexpected things. You’ll end up in surprising places. That’s the beauty of this philosophy, but it’s also a difficult transition.

Today, I live mostly without goals. Now and then I start coming up with a goal, but I’m letting them go. Living without goals hasn’t ever been an actual goal of mine … it’s just something I’m learning that I enjoy more, that is incredibly freeing, that works with the lifestyle of following my passion that I’ve developed.

The problem with goals

In the past, I’d set a goal or three for the year, and then sub-goals for each month. Then I’d figure out what action steps to take each week and each day, and try to focus my day on those steps.

Unfortunately, it never, ever works out this neatly. You all know this. You know you need to work on an action step, and you try to keep the end goal in mind to motivate yourself. But this action step might be something you dread, and so you procrastinate. You do other work, or you check email or Facebook, or you goof off.

And so your weekly goals and monthly goals get pushed back or side-tracked, and you get discouraged because you have no discipline. And goals are too hard to achieve. So now what? Well, you review your goals and reset them. You create a new set of sub-goals and action plans. You know where you’re going, because you have goals!

Of course, you don’t actually end up getting there. Sometimes you achieve the goal and then you feel amazing. But most of the time you don’t achieve them and you blame it on yourself.

Here’s the secret: the problem isn’t you, it’s the system! Goals as a system are set up for failure.

Even when you do things exactly right, it’s not ideal. Here’s why: you are extremely limited in your actions. When you don’t feel like doing something, you have to force yourself to do it. Your path is chosen, so you don’t have room to explore new territory. You have to follow the plan, even when you’re passionate about something else.

Some goal systems are more flexible, but nothing is as flexible as having no goals.

How it works

So what does a life without goals look like? In practice, it’s very different than one with goals.

You don’t set a goal for the year, nor for the month, nor for the week or day. You don’t obsess about tracking, or actionable steps. You don’t even need a to-do list, though it doesn’t hurt to write down reminders if you like.

What do you do, then? Lay around on the couch all day, sleeping and watching TV and eating Ho-Hos? No, you simply do. You find something you’re passionate about, and do it. Just because you don’t have goals doesn’t mean you do nothing — you can create, you can produce, you can follow your passion.

And in practice, this is a wonderful thing: you wake up and do what you’re passionate about. For me, that’s usually blogging, but it can be writing a novel or an ebook or my next book or creating a course to help others or connecting with incredible people or spending time with my wife or playing with my kids. There’s no limit, because I’m free.

In the end, I usually end up achieving more than if I had goals, because I’m always doing something I’m excited about. But whether I achieve or not isn’t the point at all: all that matters is that I’m doing what I love, always.

I end up in places that are wonderful, surprising, great. I just didn’t know I would get there when I started.

Tips for living without goals

I am not going to give you a how-to manual for living without goals — that would be absurd. I can’t teach you what to do — you need to find your own path.

But I can share some things I’ve learned, in hopes that it will help you:

Start small.

You don’t need to drastically overhaul your life in order to learn to live without goals. Just go a few hours without predetermined goals or actions. Follow your passion for those hours. Even an hour will do.

Grow.

As you get better at this, start allowing yourself to be free for longer periods — half a day or a whole day or several days. Eventually you’ll feel confident enough to give up on certain goals and just do what you love.

Not just work.

Giving up goals works in any area of your life. Take health and fitness: I used to have specific fitness goals, from losing weight or bodyfat to running a marathon to increasing my squat. Not anymore: now I just do it because I love it, and I have no idea where that will take me. It works brilliantly, because I always enjoy myself.

Let go of plans.

Plans are not really different than goals. They set you on a predetermined path. But it’s incredibly difficult to let go of living with plans, especially if you’re a meticulous planner like I am. So allow yourself to plan, when you feel you need to, but slowly feel free to let go of this habit.

Don’t worry about mistakes.

 If you start setting goals, that’s OK. There are no mistakes on this journey — it’s just a learning experience. If you live without goals and end up failing, as yourself if it’s really a failure. You only fail if you don’t get to where you wanted to go — but if you don’t have a destination in mind, there’s no failure.

It’s all good.

 No matter what path you find, no matter where you end up, it’s beautiful. There is no bad path, no bad destination. It’s only different, and different is wonderful. Don’t judge, but experience.

Always remember: the journey is all. The destination is beside the point.

‘A good traveller has no fixed plans, and is not intent on arriving.’ ~Lao Tzu

About the Author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, a Top 100 blog with 130,000 subscribers — one of the top productivity and simplicity blogs on the Internet.

A while back I (a bit ironically perhaps) tweeted this message:
‘Consider what you give your attention to each day. It’s a precious resource, & determines the shape of your life.’

This seemed to strike a chord with many people, who I think are feeling overwhelmed these days. Our attention is being pulled in too many directions, leaving us feeling overloaded, distracted, chaotic, spread thinly, without focus.

There are a million blogs, people, services, media, competing for our attention. Our attention is limited, and valuable, making it one of the most precious resources we have.

The world wants that attention. Only you can decide where it goes.

And it does determine the shape of your life: what you pay attention to becomes your reality. If you watch and read the news all the time, you will become obsessed with the latest crises. If you watch and read about celebrities, your life will revolve around them. If you socialize on social networks all day long, this will become your world.

If instead, you choose to give your attention to work you’re passionate about, that you feel is important, that will change your life and the world in some small way … this will become your life.

If you choose to give your attention to your friends, family and other loved ones — really give your attention to them instead of only half-heartedly while also checking text messages and emails and other updates — your life will be rich in many ways.

And so I urge you to reclaim your attention.

Here’s how:

1. Limit your friends.

Not real-life friends, but social network and blogging and forum friends. Not that these can’t be good relationships, but having too many makes them meaningless. And each friend will take up a little bit of your attention — when you read their updates, click on their links, reply to their messages, look at their photos, and so on. The more you have, the more attention they’ll require. Limit them to just the essential. Read more.

2. Limit your feeds.

Blog subscriptions, newsletters, other updates and news subscriptions and so on. Limit them to a handful of essentials, and let the rest go. The more you have, the more attention they require.

3. Limit your communication time.

Going into your email inbox? Just give yourself 10 minutes to read, reply, delete, and get out. Going to do Twitter? Give yourself 5 minutes. Seriously, set up a timer. Don’t let these things take up all your attention.

4. Give up on news.

 It’s a never-ending cycle. And if you’ve paid attention to the news as long as I have (I’m a former journalist), you know it’s all the same, year after year. Unless your job depends on it, the news is usually a waste of your attention. Let go of the need to stay updated. Even if your job does depend on it, keep it limited.

5. Be brief.

Write brief emails, tweets, updates, blog posts. With some exceptions, of course. But make brief your de facto. Read more.

6. Give your attention to the important.

This is the crucial part: choose what you give your attention to, and do this choosing carefully. What is important to you? Writing? Photography? Design? Coding? Creating a new business that helps others? Your kids? Figure this out, and give this the majority of your attention.

7. Become conscious of your distractions.

Once you’ve decided to focus your attention on the important, become more aware of distractions as they come up. Make note of them, and as you get the urge to be distracted, learn to pause, breathe, and return to the important.

8. Surround yourself with the positive.

If you want your life to be positive, let the positive have your attention. This applies to blogs, people, projects, and more.

About the Author: Leo Barbauta author of the new best selling book, focus: a simplicity manifesto in the age of distraction.

‘Without accepting the fact that everything changes, we cannot find perfect composure. But unfortunately, although it is true, it is difficult for us to accept it. Because we cannot accept the truth of transience, we suffer.’ ~Shunryu Suzuki
Change can be a difficult thing. Most people want to change their lives, in some way, but find it difficult to either get started or to sustain the change for very long.

I’m happy to report that after years of studying it, I’ve become fairly good at it (though happily failing all the time). I actually relish change, not because I feel I need to improve my life, but because in change, I learn new things. Constantly.

What have I learned from my changes? I could write a book on this (and probably will someday), but the essence can be found in the space between the inevitable fact of change, and in the incredible resistance to change inside ourselves and in the people around us. We want to change, and yet we don’t. How do we resolve this tension?

It can be incredibly difficult, or it can be wonderfully joyous. I’m here to show you the elements of the joyous path to change. The difficult path … I think we can each easily find that on our own.

My Recent Changes

I’ve made dozens of changes over the last few years (read My Story for a partial list), but here’s a short list of a few I’ve made just this year:

• Lost over 40 lbs since last year. I’ve not cared as much about losing weight — it’s just a number — but more about losing some fat and getting fit. The weight loss has really been a side effect of that focus. I’ve tried a lot of different methods, but I’ve found that only two things matter, and they’re ridiculously obvious: cut back on calories and increase the calories you burn through activity. Finding ways to do those two things has been the fun part.
• Gave up our car and walk, cycle or use public transit everywhere. I’ve slowly been reducing how much I use a car, and increasing cycling and walking. Then we drastically made the change just a few weeks ago when we sold our van, moved to San Francisco, and have been car-free ever since.
• Began walking more. Obviously this goes with being car-free, but even when we had our van I would walk for an hour or three on many days, just for the simple pleasure of it.
• Eat foods with no or little packaging. From bulk bins or farmer’s market, with reusable containers, if possible. I strive for fresh fruits and a variety of veggies, plus beans and nuts and whole grains and seeds. None of this needs packaging, all of it is great for you.
• Gave up almost all of my possessions. I was slowly whittling away at my possessions, then took a huge leap when we sold or gave away almost everything and moved to San Francisco. We’ve bought some furniture (mostly used) but haven’t come anywhere near the (modest) amount of possessions we had before.
• Started working less. A task needs to meet a high threshold of importance for me to consider doing it these days. This means I work fewer hours but am more effective during those hours.
• Drastically reduced the time I spend online. I love online reading, and connecting with others, but it can really eat up your life if you let it.
• Focused more on being in the moment.
• Stopped setting goals and planning so much. I used to be a rigid planner and goal setter, just a couple years ago. You can see it in my old posts here on Zen Habits. I’ve dropped that habit, mostly.
• Instead, embraced going with the flow.

The Elements of Change

So what’s the joyous path to making these changes and others? I’ve broken it down into six elements, many of which overlap and have very blurred lines. They’re useful, though, in considering how to make potential changes in your life.

1. Beating inertia.

We all have inertia — that resistance to change, especially major change that disrupts our living patterns or way of thinking. Sometimes it’s not difficult to overcome — we can get excited to make a big change and want to overhaul a certain part of our lives. The joyous path, though, is in the middle ground between no change and drastic change. It’s in small changes — as small as possible. Small changes mean it’s not hard to get started, but also that the change is sustainable. If you make a drastic change, there is a great likelihood that it won’t stick very long.

If you’re feeling that inertia, set out to make as tiny a change as you can — just get out and walk for 5 minutes, or start writing or painting or playing your violin for 5 minutes. You can do anything for 5 minutes — it should seem ridiculously easy, but that’s the point.

2. Beating the resistance of others.

 This resistance can be even tougher to beat than your own inertia — very often people in our lives do not want change. They’ll be negative, or even actively try to stop us from changing. There are various strategies for beating this: ask for their help and get them on your side, or negotiate a way for you to make change without disrupting their lives too much, or if necessary, cut them out of your life for a little bit. Read more.

3. Finding the joy.

Here is the key to it all. Forget the rest of these steps if you need to, but never forget this one. Doing something you hate is possible, for a little while, but you’ll never sustain it. If you hate running, you’ll never keep up the habit for long. You need to find the joy in doing the activity, and when you do, you’re golden. So either choose an activity that you love, or find something to love in the activity, and grab on to that.

4. Keeping the joy alive.

 Joy can be fleeting, and to keep it going, you need to nurture it. This is an art form, and I can’t give you step-by-step instructions here. If I could, I’d be a billionaire, as it would change the world. But some advice: be grateful for your joy, every day. Be in the moment with that activity, instead of having your mind drift elsewhere. Refresh your joy often, by starting over or approaching things from a new angle or doing something a bit differently. Find new people to share this joy with, people who love it as much as you.

5. Celebrating the little victories.

We often get discouraged because we’re not as far along as we’d like: we don’t have those six-pack abs yet (after a month of exercise!) or we’re not a full-time blogger yet (after three months of blogging!). But we forget how far we’ve come. Every step along the path is a victory, not because we’ve accomplished a goal but simply because we made the step. Celebrate those steps — jump up and down in joy, scream Halelujah, brag about it on Facebook, post a victorious message in bold marker on your fridge. You rock.

6. Making it a part of your life.

Whether a change stays with you forever or not, making a change has value, in the momentary joy you get from doing it, and in what you learn from it. But making a change stick can be a great thing. To integrate change into your life, it must become a part of your daily routine. If you want to meditate, you need to do it at a regular time: right after having your coffee and before showering for work, for example. Having the coffee becomes your trigger for this new habit, and as the coffee is already integrated into your life, it becomes an anchor upon which this new habit will be grounded. The more times you do the new habit after this trigger, and the more regularly you do it, the more firmly it will stick.

And lastly

One last note, to anyone making changes: you will fail. I don’t say that to discourage you, but to release you from the fear of failure … because if you already know it will happen, then there’s no pressure to avoid it. Failure is an inevitable part of change, and in fact it should be celebrated — without failure, we’d learn nothing. Fail, fail often, and learn. Then you’ll be better equipped for the next attempt. Find joy in every attempt, in every victory, in every failure, and the change will be a reward in itself.

‘Try again. Fail again. Fail better.’ ~Samuel Beckett

About the Author: Leo Babauta is the author of a new best-selling book, The Power of Less: The Fine Art of Limiting Yourself to the Essential, in Business and in Life. If you liked this guide, please bookmark it on Delicious or share on Twitter.

“Doing nothing is better than being busy doing nothing.” ~Lao Tzu

Stop being busy and your job is half done.

Think about how busy we are, and how it has become a way of bragging: I’m so busy, I must be important.

“I have a million things to do! I never have time for anything! I can’t slow down — I’m too busy.” This is thought to be a good thing in a society where we must be productive, active, occupied.

But it’s a fool’s game. Busy is simply noise, action without meaning, lots of little unimportant things rather than a few important ones.

Stop being busy. Just decide to stop, today.

Now you’re halfway done. You’ve decided to slow down, and to focus on what’s important. All of a sudden, your schedule clears up, and your to-to list shrinks down to almost nothing.

Now you just have one or two things to do, instead of a million. You clear distractions, and focus.

But how can you stop being busy? It’s a simple change of mindset: you say, I’m not going to be busy anymore. Even if you have little control over your schedule, you can decide that you’ll slow down, and pick the important things to work on, and if necessary, talk to your boss about doing this. If you control your schedule, you can drop all the busywork, and just pick the high-impact tasks.

It might seem impossible, but once you decide to put an End to Busy, you have taken the biggest step.

You can now make time for work you’re passionate about, for work that matters. You can make time for solitude, for creating. You can make time for contemplation, for yourself.

Stop being busy, and your job is half done.

“Life seems but a quick succession of busy nothings.” ~Jane Austen

About the Author: Leo Babauta author of a new best-selling book, The Power of Less: The Fine Art of Limiting Yourself to the Essential, in Business and in Life.

“Do the difficult things while they are easy and do the great things while they are small. A journey of a thousand miles must begin with a single step.”             ~Lao Tzu

One of the best things I did when I decided to simplify my life was to simplify my workday — first at my day job and later, by quitting my day job, in the work I do now as a writer and entrepreneur.

I’ve eliminated most of the routine, boring, administrative tasks with a few simple principles.

These days, I have eliminated the non-essentials, and can focus on what I truly love: creating.

Not everyone can make such drastic steps toward simplicity, but if you have some control over your workday, you can do a few small things that will simplify things greatly.

If you don’t have control, or if you find yourself thinking, “I can’t do these things”, I’d start to ask why not? Is it possible to change things, if not today then over the long term? I found that often I thought something wasn’t possible (working from home, for example), but in the long run they were.

You don’t need to do all of these things — pick just one, and try it. Then try another and see if it works. Experiment to find what works for you.

And enjoy the simple work life.

1. Start early. Going into work early was one of my favorite tricks — it was quiet, before the phones and chatter and meetings started, and I could get a lot of work done in peace. By the time everyone else was getting started, I’d gotten two or three big tasks checked off.

2. Limit your hours. It’s ironic, because so many people work long hours and think they’re getting more done and being more productive. But they’re throwing brute hours at the problem. Instead, cut back on your hours and set a limit — say 6 or 7 hours a day — and get your most essential work done within that limit. If you know you’re only working 6 hours today, you’ll be sure to get the important tasks done first and waste less time. Limits force you to be effective.

3. Make a short list. Make a long list of all the tasks you need to do … then make a short list of 1-3 things you really want to get done. Choose so that, if you got only these tasks done, you’d be proud of what you did today. Start with the most important task, before checking email or reading online.

4. Batch distractions. What are your common distractions? Perhaps things like email, reading blogs, Twitter or another social network? Set a time for these, preferably later in the day: say, from 3-4 p.m. Don’t do the distractions before then. By grouping them all into one time period, you allow yourself to do other work first, but still get in your distraction time. Another approach might be to do them for 10 minutes at the end of each hour — but stick to that 10-minute limit!

5. Write shorter emails. If email takes up a lot of your day, the simple change of limiting yourself to 3-4 sentences per email will make a big difference. First, it’ll drastically shorten the time it takes to write or respond to emails. And second, it’ll shorten responses to your emails, which means you’ll spend less time reading email.

6. Limit meetings. The fewer the better. Some top Google executives just do 5-minute meetings — anyone who attends these meetings had better be prepared, and concise. If you can get out of meetings and just get the notes, or find an alternative way to communicate, it could save you hours per week.

7. Automate. The fewer repetitive and routine tasks you have to do, the more time you’ll free up for creating and important work. So automate wherever possible: have people fill things out electronically, or get info from your website instead of emailing or calling you, or use a service that automatically processes payments or ships your product, and so on.

8. Eliminate paperwork. I used to deal with a lot of paperwork, and even then I knew it was a waste of my time. If businesses and organizations could have paperwork filled out electronically, it would save a lot of paper, copying, filing, and duplicate effort. Whenever possible, eliminate paperwork in favor of digital. This might be more of a long-term move.

9. Clear your desk. This can be done in a few minutes. Clear everything off the top of your desk. Only put back a few essential items. Everything else should be: filed, given to the appropriate person, given a permanent spot in a drawer, or trashed/recycled. Make quick decisions and then get back to work.

10. Get away. If you can get out of your office, you can find a peaceful spot where you can focus on important work. Find a spot where you can work, turn off the Internet and do your work, and then turn the Internet back on so you can email or upload it to the appropriate spot. Working from home is a good option here. The more you can do this (it might be once a week, or an hour a day, or half of every workday), the better.

11. Take breathing breaks. Every 15-20 minutes, get up from your desk, and take a breathing break. It could be simply walking around the office, saying hi to someone, or even better, getting outside to get some fresh air. Walk around, get your blood circulating, perhaps massage your neck and shoulders if you feel tension. Do some pushups if you want to get fitter. When you get back to work, remind yourself what you want to be working on, and clear away all distractions.

12. Practice a focus ritual. Every hour or two, do a refocus ritual. This only takes a minute or two. You might start it by closing down your browser and maybe other open applications, and maybe even take a walk for a couple of minutes to clear your head and get your blood circulating. Then return to your list of Most Important Tasks and figure out what you need to accomplish next. Before you check email again or go back online, work on that important task for as long as you can. Repeat this refocus ritual throughout the day, to bring yourself back. It’s also nice to take some nice deep breaths to focus yourself back on the present. More focus rituals.

13. Schedule big blocks of creative time. Not everyone can do this, but when possible, put a big block of 3-4 hours in your schedule for creating or doing other important work. Make this time inviolate, and don’t allow meetings or other things to be scheduled during this time. Be ruthless about clearing distractions and doing the work you love during these blocks, taking breathing breaks as necessary.

Rejoice in your creativity.

About the Author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, one of the top productivity and simplicity blogs on the Internet. Babauta is considered by many to be one of the leading experts on productivity and simplicity, and has also written the top-selling productivity e-book in history: Zen To Done: The Ultimate Simple Productivity System. It has sold thousands of copies and has reached tens of thousands of readers.

How much of your day is spent doing administrative tasks, and not creating or doing other important work?

How much time do you spend responding to emails and IMs and social networks, making payments, doing paperwork, filing, sitting in meetings, driving, doing errands, and so on? How much of that could be cleared up for more important work?

Imagine this for a moment: you have no administrative tasks, only the core work that you love doing. Your day has been cleared for creating, building, doing high-impact projects. Isn’t it lovely?

Is this a pipe dream? Perhaps for some, who have little control over their work. But if you have a larger degree of control, let’s explore the idea of “frictionless work” or even “frictionless living”.

If you have little control, consider a change.

My Frictionless Business

I know I don’t have a typical job, but that didn’t happen overnight and I did this on purpose. Today, I have a few successful blogs and a handful of successful books.

Only a year ago, that required a lot of administrative work — so much so that I hired an admin assistant to help out, and outsourced other work.

But assistants, employees, delegating, and outsourcing are not hassle-free … each comes with work of its own: email or phone calls, following up, checking the quality of work, doing contracts, reviewing terms, clarifying, firing, searching for a better employee/contract company, paying, filling out tax info, and on and on.

The better solution is to simplify. Eliminate non-essential tasks. And so I did, slowly

• I eliminated comments from Zen Habits, cutting back on a huge amount of work for me. Comments turn a major blog into a forum, where the blogger is the moderator. It takes hours to moderate a major blog, and while I outsourced that for months, it was always a major headache that required a lot of work. Eliminating comments, which only a tiny minority of readers used, eliminated my need for that admin work or for hiring a moderator.
• I stopped doing work that required me to do paperwork or admin work. That meant losing some income from consulting and other business, but it also meant a lot more free time for what I love doing.
• When a guest writer submits a guest post, I no longer format the post but require the writer to format it and submit for my review. Mostly now I just need to read over the post and hit publish.
• I got out of a bunch of ad networks that were always asking me to do admin work. That was a loss of income, but it also simplified my website. Now I sell one ad a month (which I’m also eliminating), and do almost no work — the advertiser presses a Paypal button to reserve the ad, and emails me the ad image and link code.
• I eliminated email, for the most part, except for collaborative projects (which are few and far between). My email time went from half my day to a few minutes a day.I sell ebooks automatically through e-junkie, and affiliate payments are also computed automatically.
  I now have almost no admin work to run my blogs: I write, and publish. Once a month I log into my Paypal account, send out affiliate payments, and transfer money to my bank account (and from there, my bills are automatically paid and money is automatically transferred to savings).

This is not to brag. I know I have it easy compared to most, but this has all been done gradually and on purpose. I created this frictionless work.

What Are Your Admin Tasks?

Take inventory of your work: what admin tasks take up your time? Add to this list over the course of the next couple of days, because you’re probably forgetting some.

Now ask yourself: which of these can be eliminated? Many of you will probably answer, “Very few”, because you’re used to the way things are done. “This is how things are done.” But that’s an artificial limitation — instead, ask yourself how it can be changed. How might it be possible? Think radically different.

To eliminate tasks, you might have to make major changes over time, but the beauty is that you’ll also be freeing up time. Consider some examples:

If you do a lot of paperwork, can you require forms to be filled out digitally, perhaps online? This will eliminate a lot of work, and if the database is set up right, eliminate filing.

If you spend a lot of time on calls or email, can you provide other ways for people to get info or get things done? Perhaps put up an FAQ online, so common questions are answered (like Google does for its product support), or provide web pages where people can automatically download products or get other things done without you as the bottleneck? Or can you route those requests to someone else?

• Also unsubscribe from newsletters and notifications and so forth, so you don’t have to spend time processing them in your inbox. Consider each email that comes in and ask yourself: “How could this be eliminated?”

• Can you eliminate meetings, or at least get out of them? How can you get the info without meetings? How can projects get done without the meetings?
• If you worked at home, you wouldn’t have to commute, or do a lot of other tasks associated with working in an office. It’s not always possible, but often you can work towards that goal.
• Can you drop clients or parts of your business, losing a little income but eliminating all the admin work that goes with it? The free time could be spent creating something that would more than make up for the loss of income.
• Can you eliminate features that aren’t completely essential, so you don’t have to do all the work to support those features (similar to how I eliminated comments)?
• Can you stop worrying so much about growth, customers, competitors, statistics, and so forth — and focus instead on what you love doing? A great quote by web designer and developer Sam Brown: “I used to stress a lot about my business, my clients, the amount of work I was doing and my competitors – but the minute I stopped worrying about all of that and focussed on just doing great work that I was happy with it really made a big difference, to me and my business.”
• If you think a task is necessary under the current conditions, consider changing the current conditions.
  These are just a few ideas and questions to get you started, but you can see that by radically rethinking your work, you might be able to eliminate a lot of admin tasks.

And free up time for what truly matters.

Frictionless Life

This concept of eliminating admin work can apply to your personal life as well. Imagine your personal time with as few chores, errands, paperwork, and commitments as possible. You’d be free to … well, do what you love most.

• I can’t claim to have done this completely, but I have made huge progress towards a frictionless life. Of course, I still have chores to do (washing dishes, laundry, etc.), but I’ve eliminated a lot of personal tasks:
• I don’t pay bills anymore. I either pay them in advance if I get a big lump payment, or I set up automatic payments each month. In fact, because all my transactions are electronic, I never go to the bank.
• I don’t file personal paperwork anymore. I’ve gone paperless, so all documents that I needed to keep are scanned, and everything else is already digital. Even contracts are done digitally.
• Housework is minimal. Admittedly, my wife does the laundry, but we share in cooking and cleaning duties, and most of it is painless as we have a pretty sparse home. It’s fairly clean all the time.
• Errands are minimal too. Mostly it’s going to the grocery store or post office, and we moved last year so those are within walking distance. So we often walk to those errands, getting a nice workout and enjoying the outdoors in the process.

There isn’t much else we have to do, except things with our kids and each other. The fun stuff. Much of the friction of living has been eliminated.

A Warning

It’s not always easy to change your work and your life to get rid of the friction of admin tasks, but once you do, it’s simply lovely.

However, there will likely be a temptation to fill up your freed time with more email, social networking, blog reading, and so on. I’m not saying you shouldn’t do this, but before you do, consider how you really want to spend your time. Do you want to remove the friction just to fritter it away with distractions?

I’m a big fan of doing nothing, of solitude and relaxing and playing. So if that’s how you use your freed time, I’m jumping with joy. You might, however, spend this time creating, and that’s one of the true wonders of creating frictionless work and a frictionless life. Spend your time doing what you love, living your passion, making something new and beautiful. You’ll be glad you did.

“The world is wide, and I will not waste my life in friction when it could be turned into momentum.” ~Frances E. Willard

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About the Author: Leo Babauta is the author of The Power of Less and the creator and blogger at Zen Habits, a Top 100 blog with 130,000 subscribers. Babauta is considered by many to be one of the leading experts on productivity and simplicity, and has also written the top-selling productivity e-book in history: Zen To Done: The Ultimate Simple Productivity System. It has sold thousands of copies and has reached tens of thousands of readers.

“Only one who devotes himself to a cause with his whole strength and soul can be a true master. For this reason mastery demands all of a person.” - Albert Einstein

Very often you’ll see blog posts or books teaching you to “master” a skill in only 10 days, or 3 days … in fact, it used to be 30 days but the time frame to master something seems to be shrinking rapidly.

I’ve even seen tutorials claiming to teach a skill in just a few hours. Pretty soon we’ll be demanding to know how to do something in seconds.

Instant mastery of skills and knowledge! Hey presto!

Unfortunately, the reality is something a little less magical. Or maybe that’s a fortunate thing.

There’s only one way to become good at something:

1. First, you must learn it by reading or listening to others who know how to do it, but most especially by doing.
2. Then do some more. At this point, you’ll start to understand it, but you’ll suck. This stage could take months.
3. Do some more. After a couple of years, you’ll get good at it.
4. Do some more. If you learn from mistakes, and aren’t afraid to make mistakes in the first place, you’ll go from good to great.

It takes anywhere from 6-10 years to get great at something, depending on how often and how much you do it. Some estimate that it takes 10,000 hours to master something, but I think it varies from person to person and depends on the skill and other factors.

Want to be a great writer? It’s possible to be great within a few years, if you have the God-given talent of Fitzgerald or Shakespeare, but most of us toil for over a decade and are still trying to get better. We’re still learning, to this day, and if we look back on our first few years of writing — of any kind — we’ll tell you we sucked (for the most part) back then.

Want to be a great blogger? Same deal. I’ve been doing it for almost three years, and I’m still only competent. Gruber’s been doing it for, like, 7 years and he’s still only … well, he’s pretty great by now. You have to do it, make mistakes, learn, really begin to understand it, and someday, if you stick with it, you’ll be great.

There’s no one who is great at his profession who hasn’t been doing it for at least 6 years — no designer, no programmer, no carpenter, no architect, no surgeon, no teacher, no musician, no artist … you get the point. I dare you to name one. Most have been doing it for over a decade, and are still looking to improve.

It takes desire, it takes drive, it takes lots and lots of doing.

So here’s the thing: don’t get discouraged if you’re just starting out. Have fun, like we all did in the beginning. If you have fun, you’ll learn to love it, and THAT’S when it clicks. When you love something, you’ll want to do it all the time, sometimes late at night and often, you’ll jump out of bed and want to do it before you move your morning bowels.

THAT’S how you get great. By loving it so much your morning bowel movement takes second seat.

“Everybody has talent, it’s just a matter of moving around until you’ve discovered what it is.” - George Lucas

Find that desire. Do it, don’t just read about it. Don’t buy a single product or book or magazine that claims to teach you something in minutes, hours, days. They’re lying to your face, with a hand in your pocket at the same time.

Do it, keep doing it, then keep doing it some more. It’s the only way to get great, but the good news: anyone can do it. It just takes some time and some doing. Hey presto.

When the world says, “Give up,”
Hope whispers, “Try it one more time.”
~Author Unknown

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About the Author: Leo Babauta, is married with six kids, lives on Guam, is a writer and a runner and a vegetarian, and the owner of Zen Habits. He is also the author of a new best-selling book, “The Power of Less: The Fine Art of Limiting Yourself to the Essentials … in Work and in Life“. If you want Zen Habits’ philosophy in a handy little volume, you can buy the book via his website.